Generally speaking, as a PayXpert merchant, your invoices are automated in the Backoffice and require very little interaction on your end.
Invoices are generated in our system at the end of the recurring period, and we validate them for you. On or before the “Due date” given on the invoice, we send you your money and the invoice appears in the system as “Paid”.
In normal circumstances, your bank account is credited with the proceeds of your sales earnings, minus the costs for our services. In other words, we handle both earnings and costs on the same invoice.
On the invoice, your gross earnings for a recurring period are given in “Total statement”:
The costs of our services are given in “Total invoice”:
The money we deposit in your account is given in “Total to receive…”:
Please note that no invoices will be generated for recurring periods in which no sales are made or costs accrued. We will wait until the next recurring period in that case.
Now let’s take a look at the exceptions to this normal workflow, and the other possible Invoice statuses you may see.
“State” of invoice | What it means | Actions to take |
|---|---|---|
Paid | Normal workflow described above. You have already been credited with the “Total to receive” | None |
Waiting for accountant payment | The invoice is awaiting action from our accountants. You will be paid on or before the due date of the invoice | None |
Waiting for customer payment | The invoice reflects a negative balance. In other words, for this recurring period, there have been more costs than earnings. This can happen when you have experienced a lot of chargebacks, for example | Pay the amount due on the invoice |
Blocked for payment | The invoice is being reviewed by PayXpert | None |
Blocked for review | We are reviewing the invoice at the moment and will inform you if any action is required | None |
Blocked due to missing information | We are not able to process the invoice because information is missing on your end. For example, we might be missing your bank account number | Please provide us with the information requested by our representative so that we can process the invoice for you |